Steps | When it appears in Followup Manager | Protocol description | |
Notify Patient of
Exam Results | |||
Step 1: | Immediate | Communicate exam
results to patient. | |
Notify Physician
of Exam Results | |||
Step 1: | Immediate | Communicate exam
results to referring physician. | |
Pathology | |||
Step 1: | Immediate | Receive pathology
results and enter pathology results into Ikonopedia. | |
Schedule
Screening Mammogram (BI-RADS 1 or 2) | |||
Step 1: | 30 days before
scheduled date | Send Reminder
Letter for annual screening mammogram exam | |
Step 2: | 30 days after
step 1 | Send SECOND
Reminder Letter for annual screening mammogram exam | |
Step 3: | 30 days after
step 2 | Send THIRD
Reminder Letter for annual screening mammogram exam | |
Step 4: | 60 days after
step 3 | Lost to Follow-up | |
Schedule
Screening Ultrasound | |||
Step 1: | 30 days before
scheduled date | Send Reminder
Letter for annual screening ultrasound exam | |
Step 2: | 30 days after
step 1 | Send SECOND
Reminder Letter for annual screening ultrasound exam | |
Step 3: | 30 days after
step 2 | Send THIRD
Reminder Letter for annual screening ultrasound exam | |
Step 4: | 60 days after
step 3 | Lost to Follow-up | |
Schedule
Screening MRI | |||
Step 1: | 30 days before
scheduled date | Send Reminder
Letter for annual screening MRI exam | |
Step 2: | 30 days after
step 1 | Send SECOND
Reminder Letter for annual screening MRI exam | |
Step 3: | 30 days after
step 2 | Send THIRD
Reminder Letter for annual screening MRI exam | |
Step 4: | 60 days after
step 3 | Lost to Follow-up | |
(BI-RADS 3)
Follow-up | |||
Step 1: | 30 days before
scheduled date | Send Reminder
Letter for Follow-up | |
Step 2: | 20 days after
step 1 | Send SECOND
Reminder Letter for Follow-up | |
Step 3: | 20 days after
step 2 | Send THIRD
Reminder Letter for Follow-up | |
Step 4: | 60 days after
step 3 | Lost to Follow-up | |
(BI-RADS 4 or 5)
Schedule Biopsy | |||
Step 1: | Immediate | Attempt to
scheduled next appointment during current visit for biopsy or surgical
intervention. | |
Step 2: | Immediate | Attempt to call
patient to schedule biopsy or surgical intervention appointment. | |
Step 3: | Immediate | Send reminder
Letter if unable to reach patient by phone | |
Step 4: | 14 days after
step 3 | Send SECOND
reminder Letter to schedule biopsy or surgical intervention appointment. | |
Step 5: | 14 days after
step 4 | Send CERTIFIED /
REGISTERED Letter to schedule biopsy or surgical intervention appointment. | |
Step 6: | 20 days after
step 5 | Lost To Follow-Up | |
(BI-RADS 4 or 5)
Schedule Cyst Aspiration | |||
Step 1: | Immediate | Attempt to
scheduled next appointment during current visit for cyst aspiration. | |
Step 2: | Immediate | Attempt to call
patient to schedule cyst aspiration appointment. | |
Step 3: | Immediate | Send reminder
Letter if unable to reach patient by phone | |
Step 4: | 14 days after
step 3 | Send SECOND
reminder letter to schedule cyst aspiration appointment. | |
Step 5: | 14 days after
step 4 | Send CERTIFIED /
REGISTERED letter to schedule cyst aspiration appointment. | |
Step 6: | 20 days after
step 5 | Lost To Follow-Up | |
(BI-RADS 0) | |||
Step 1: | Immediate | Attempt to
scheduled next appointment during current visit for additional imaging | |
Step 2: | Immediate | Attempt to call
patient to schedule next appointment for additional imaging | |
Step 3: | Immediate | Send reminder
Letter if unable to reach patient by phone to schedule appointment for
additional imaging | |
Step 4: | 14 days after
step 3 | Send SECOND
reminder Letter to schedule appointment for additional imaging | |
Step 5: | 20 days after
step 4 | Send THIRD reminder
Letter to attempt to schedule appointment for additional imaging | |
Step 6: | 40 days after
step 5 | Lost to Follow-up | |
General Consult | |||
Step 1: | Immediate | Make Appointment
with facility | |
Step 2: | Immediate | Send report and
all CD's to facility | |
Step 3: | Immediate | Inform patient
about appointment | |
Step 4: | 2 days after step
3 | Contact facility
for results (FIRST confirmation call attempt) | |
Step 5: | 3 days after step
4 | Contact facility
for results (SECOND confirmation call attempt) | |
Step 6: | 5 days after step
5 | Contact facility
for results (THIRD confirmation call attempt) | |
Step 7: | 14 days after
step 6 | Lost to Follow-up
(Consultation) | |